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Features to know in Elentra ME 1.23

Space Nebula

On behalf of the Elentra Consortium community, I am pleased to announce that Elentra ME 1.23 and the maintenance releases 1.22.1 and 1.21.2 are now available to all consortium participants.

These high-level release notes contain a brief description of the changes you can expect to see in 1.23. Smaller enhancement and more detailed information related to this release can be found here.

Exam Question Management

Contributors: Elentra Consortium Core Team, University of Ottawa

The University of Ottawa with support from the Elentra Core team has made significant changes to the exam module.

Question uploads will now support a labels feature, instead of folders. This allows your institution to apply the relevant categories directly to the question, instead of duplicating the question in different folders.

Various enhancements have been made to the user interface including:

  • Introduction of an optional mode that allows admins to define whether individual exams and/or questions are Summative, Formative, both, or neither. This may be a useful tool to ensure formative questions don’t end up on a summative assessment (and vice-versa)
  • Improved question search functionality that greatly expanded filtering options to make it easier to find the question you’re looking for
  • Improved the user experience around creating and defining questions and their content
  • Developed as a new Elentra JS 1.x module featuring an enhanced user interface

Peer Instruction

Contributors: Elentra Consortium Core Team Sponsored by University of Arizona Vet Med

We are excited to announce the inclusion of a Peer Instruction module in Elentra ME. Peer Instruction is a pedagogical tool developed to provide learners with the opportunity to examine both their own and their peers’ understanding of content. In Elentra, administrators are able to set up a pair of polls, both for the same question. The first poll establishes a baseline of knowledge, after which Learners have an opportunity to discuss their answers and rationales with their peers. Following a brief round of discussion, the second poll begins and Learners record their answers once again, incorporating any new found perspective and insight on the subject matter.

AAMC CI Report Enhancements

Contributors: Elentra Consortium Core Team, Washington State University

Significant enhancements were made to the AAMC CI Report to comply with version 10 of the Medbiquitous specifications. These changes were applied to versions 1.20, 1.21 and 1.22.

Learning Events

Contributors: various schools

Several new enhancements have been added to Learning Events including:

  • the ability to add comments and photos to the list of Learners
  • attendance tracking by location
  • display the event audience on the tooltip
  • the ability to take attendance and mark Learners as present, late or absent and send an email about their attendance status
  • the ability for Learners to mark their own attendance

Gradebook

Several bug fixes and a Gradebook enhancement will increase the file size limit for learner submissions to 250 MB for Assignment Drop Boxes. Bug fixes include:

  • fixes to the grade calculation
  • fixes to grade weighting

Course Website

Several bug fixes were completed including:

  • fixes to course rollover functions
  • fixes to allow learners to open Streaming Media links in a course website
  • fixes to display curriculum tags in the course community
  • fixes to the course website discussions

Several other bug fixes and minor enhancements have been made. For a full list, please access the Detailed Release notes here.

Features to Know in Elentra ME 1.22

Solar System

On September 13th, 2021 version 1.22 was released to the community. Below is a high-level summary of the improved features and functionality you can expect.

Microsoft Teams Learning Event Integration
Contributors: Elentra Consortium Core Team Sponsored by University of Singapore (NUS)

This exciting new integration allows Teams to be set up in a Learning Event based on the course enrolment. Once integrated, Teams Meetings may be automatically generated per Learning Event.

Updates to Learning Event Draft Schedules Including box.com Integration
Contributors: Elentra Consortium Core Team Sponsored by University of Singapore (NUS)

This enhancement includes significant changes to the user interface to provide a better experience. It also includes the ability to add event resources to draft events, which was previously unsupported. An integration with box.com was added which will allow users the ability to upload resources if they have an account.

Improved Control Over Course Pages and Events
Contributed by the Elentra Corp.

For private courses, administrators are now able to set a visible start and end date for the course website and all associated events. Learners will only be given access to course materials at a defined time.  

Improved Discussions Experience
Contributed by the Elentra Consortium Core Team

Threaded discussion pages are now available in Communities. Learners and Faculty may now reply to a reply.

Improved Evaluation Privacy and Security
Contributed by the Elentra Corp.

Individual completed evaluation tasks may now be restricted. This function may be turned on using new optional database setting. Organizations can optionally allow specific users to view completed individual evaluation tasks by adding them to a database field.

Improved Visibility of Tasks Awaiting Completion
Contributed by the Northern Ontario School of Medicine

In recognition of the frequent request by learners to view tasks they have initiated but are not yet completed by an assessor, NOSM built a view to display this information. Currently, learners will not be able to send reminders for these tasks, nor will they be able to view the task data (since it is in draft mode), but they can feel confident that the task has been generated and is awaiting action from the assessor.

Integration with Respondus LockDown Brower for Elentra Exams
Contributed by the Elentra Corp.

A new integration is available that will support Respondus LockDown Browser as a security option for exam posts.

Features to Know in Elentra ME 1.21

Carina Nebula

On April 27th, 2021 version 1.22 was released to the community. Below is a high-level summary of the improved features and functionality you can expect.

Location Management
Contributors: Washington State University, Elentra Core Team

A refreshed Location Management module has been rewritten in EJS 2. The new user interface has  an updated look and feel.

Custom Course Contacts
Contributor: UCLA

Users managing courses can now optionally define custom course contacts (i.e., label someone as a Course Assistant instead of Teacher). You can choose to show the course contact on the course website or not.

Learning Event Teaching Minutes
Contributor: Elentra Corp.

Administrative users, or faculty themselves, can optionally define the number of minutes in a learning event that a specific teacher taught. This data is captured in the relevant System Reports.

Learning Event Feedback Form Bulk Management
Contributor: Rush

Administrative users can now associate a feedback form with multiple events at once. They may now optionally generate a passcode that must be entered for learners to access the feedback form.

Course Gradebook Assessment Form Display Flexibility
Contributor: Elentra Corp.

Gradebook administrators can now decide whether to show learners assessment forms linked to gradebook assessments. They will now have the flexibility to show assessment forms before grades are entered, after grades are entered, both, or neither.

Course Gradebook Adjusted Total
Contributor: Elentra Corp.

A new column in the grade spreadsheet will now allow gradebook administrators to enter an adjusted total course grade. This can allow you to show a learner’s final grade incorporating ungraded requirements like professionalism or attendance.

Course Gradebook Ignoring Unentered Grades
Contributor: Elentra Core Team

Previously in a course gradebook, any unentered grades were automatically treated as zeros in the administrator view of the grade spreadsheet. A database setting has been introduced to allow you to decide if unentered grades should be ignored.

Learner View of Assignments
Contributor: Elentra Core Team

Updates have been made to the Assignments page to allow learners to apply filters to their view of their assignments. This allows learners to easily see which assignments are for which course and curriculum period, and which they have yet to submit.

Assessment and Evaluation Completed Form Confidentiality
Contributor: Northern Ontario School of Medicine

This new feature allows you to mark an assessment and evalution form as confidential. Confidential forms will hide the name of the assessor or evaluator whenever the form is viewed in Elentra (e.g. on the Admin dashboard for Assessment and Evaluation).

Assessment and Evaluation Task Forward Support for External Assessors
Contributor: Northern Ontario School of Medicine

Administrator can now forward existing external tasks to another assessor. The assessor may be internal, or external.  

Clinical Experience Rotation Schedule Improvements to Import and Export Options
Contributor: Queen’s University

Administrative staff can now use csv files to upload rotations. Changes include the ability to schedule learners into bookings of varying lengths, and include site and preceptor details in the csv.

Competency Based Medical Education Assessment Plan Detail Visibility
Contributor: Queen’s University

Programs and Residents using CBME dashboard will now see more EPA details, including contextual variable.

Competency Based Medical Education Visual Summary
Contributor: University of Ottawa (via University of Saskatchewan)

An exciting new dashboard will show the summary of completed CBME assessments. This enhancement is the result of the collaborative work done by the University of Saskatchewan and the University of Ottawa.

Entrada 1.6.0 Now Available

The Entrada project team is pleased to announce the release of Entrada version 1.6.0. This newest release includes some very exciting new features, and significant refinements to some existing features, further empowering our users within Entrada. I would like to thank each of our Entrada Community Partners for your extensive contributions to this release.

What’s New?

In addition to many user interface and user experience improvements to existing areas within Entrada you will find the following platform enhancements:

AAMC Curriculum Inventory Reporting

As part of our commitment to developing a highly flexible, interoperable and robust integrated teaching and learning environment we have added the ability to export the curriculum within Entrada to the MedBiquitous Curriculum Inventory data standard (ANSI/MEDBIQ CI.10.1-2013). This XML formatted export allows you seamlessly upload your curriculum to the AAMC Curriculum Inventory Portal. This exciting feature is available to Entrada Community Partners as part of consortium membership. For more information on using or obtaining this feature, please contact us.

Recurring Learning Events

Creating repeating events within Entrada just became a whole lot easier thanks to the new ability to schedule recurring Learning Events. This powerful feature enables you to create daily, weekly, or monthly recurring Learning Events with a variety of advanced options. Updating content within these recurring events can be done at high level or a very granular level, empowering you to leverage your recurring events without being handcuffed by cascading changes that you didn’t want to make.

Synchronize Course Enrolment

Having course enrolment synchronized with your institution’s Student Information System was previously possible within Entrada through the use of a scheduled script. However, thanks to a new feature, administrators and course directors can now synchronize on-demand to get students into their courses without any waiting.

Synchronize Small Groups

In addition to being able to synchronize course enrolment on the fly you can now synchronize small groups for a course. This feature will detect if there are any small groups already being maintained within your Student Information System and if any groups are found the group structure will be duplicated, synchronized and maintained within Entrada automatically.

Learner Activity and Statistical Information

This new feature gives administrators and faculty members the ability to see how many of their learners have accessed the learning event and it’s material. These statistics and history can then be used to identify which learning events are being accessed less than other events so that action can be taken to improve the quality of these events, and the learning material associated with them.

BasicLTI Integration

Our continuing effort to increase the interoperability of Entrada with third-party learning tools has brought us to add BasicLTI Consumer support to Entrada. System administrators and faculty members can now connect to external BasicLTI Providers through the Course Website / Community system, as well as through Learning Events. This feature works great for connecting to Library systems, Publisher platforms, and external learning tools.

MeSH Keywords Support

Administrators and faculty members now have the ability to link MeSH keywords to both Courses and Learning Events within Entrada. This important features allows for impressive reports that demonstrate where exactly linked MeSH keywords are taught throughout your entire curriculum.

Clinical Encounter Logging Enhancements

Entrada Mobile now allows learners to log clinical encounters easily and efficiently from within the mobile app (available for iOS, Android, and BlackBerry 10). This feature gives your learners the freedom to enter what they learn on the fly while it is fresh in their minds.

Quiz Module Question Grouping

When attaching quizzes to Learning Events or Course Websites, faculty members can have the option to randomize the questions within the quiz. In most scenarios this feature has worked very well, except for when certain quiz questions needed to be grouped together. The perfect example of this presented itself when a quiz had case based questions in it and those questions needed to remain in sequence. Randomizing such a quiz would move case based questions in with other random quiz questions resulting in a question sequence that did not make sense. Now when authoring a quiz, faculty members can group those sets of questions together, while still having the benefits of randomizing the overall quiz.

First Time Login Terms of Use / Copyright Agreement

System administrators can now configure Entrada to require users to accept a terms of use or copyright agreement, along with attesting that any material uploaded does not violate any copyright laws. This feature ensures that all users have acknowledged that their use of the system is bound by institutional policy.

Course Specific Learning Event Calendars

Faculty, staff, and students can subscribe to their own activity-based Entrada calendar, or they can subscribe to specific calendars for specific courses. Providing Entrada users with even more ways to view and manage their schedules.

Linking Gradebook Assessments to Learning Events

Included in Entrada 1.6 is the ability to link assessments to learning events. This feature allows you to maintain linkages across your whole curriculum; linking assessments to events, events to courses and curriculum objectives to all four. This provides you with a powerful tool for tracking and reporting on your curriculum in both how it is delivered and how it is assessed.

Learning Event Draft Schedule Import Enhancements

Importing Learning Events into Entrada just got easier. The CSV import tool now allows administrators and faculty members to import Comma Separated Values (CSV) data in any column order they wish. The new column mapping feature then allows you to map required and non-required Entrada fields to the columns in your file.

Gradebook Assignment Dashboard Notices

When attaching an Assignment Dropbox to a Gradebook Assessment administrators and faculty members now have the option of automatically notify the affected learners through a Dashboard Notice.

Default Community Template Facelift

Entrada communities just got a whole new look and feel thanks to the redesigned default template. The redesigned template gives your community a sleek more modern look and feel while making the user experience that much more enjoyable. Entrada 1.6 also allows for media to be embedded within announcements, discussion posts, and more.

Developers Rejoice

As part of the Entrada 1.6 release we have upgraded many of the internal components that make Entrada tick, such as Zend Framework, ADOdb, CKEditor, HTMLPurifier, Smarty, etc. This makes working within Entrada a breeze for developers looking to leverage new features within these components.

For more detailed information on any of these features you can go through the closed Issues for the 1.6.0 Milestone on GitHub.

For further information or clarification regarding information contained in this release announcement please contact:

Matt Simpson
Manager, Education Technology
Faculty of Health Sciences, Queen’s University
Website: http://entrada-project.org
Telephone: +1 613-533-6000 x78146
E-Mail:simpson@queensu.ca

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